Accounts Receivable/Collections Specialist

The Accounting Specialist has the ability to prioritize payrolls by check date utilizing the payroll schedule; provide high level of customer service - both internal and external. This position is responsible to work closely with customers applying payments, resolving payment inquiries, as well as, creating and sending balance statements for collections purposes.A wide degree of knowledge, experience, and confidentiality is expected for this role. The following is a brief description of the responsibilities assigned but not limited to other duties as assigned:
Accounts Receivable:
Apply customer payments
Research and solve payment discrepancies
Process credit card payments and creates credits (set-up customer accounts)
Create invoices
Maintain the open customer PO report
Create a weekly report
Assist with the monthly closing
Create and send statement with balance.
Initiate call to delinquent customers to collect payments
Identify past due accounts utilizing the AR aging reports
Perform collection process via telephone, email, and letters as communication
Verify that all appropriate information is documented in the accounting system
Process accounts for collections by sending accounts to collection agency
Process refunds/credits for over payments
Collect all timesheets, expense reports, and additional earnings utilizing the payroll schedule to ensure an accurate and timely submission of payroll run.
Provide high level of customer service - both internal and external.
Knowledge of compliance with State and Federal laws
Understand other processes of employee maintenance, including W-4s, address, name, direct deposit, EEO, WC, state changes and PTO.
Valid driver's license, satisfactory drug testing and background check required
Requires a high school diploma
2-3 years of experience; Associates degree in related field of Accounting and/or Finance
Familiar with a variety of the field's concepts, practices, and procedures.
Exceptional mathematical skills and detail oriented, as well as excellent communication abilities.
Strong Team work, Organizational and Time Management Skills.
Ability and willingness to learn new technology, software, & professional practices.
Relies on extensive experience and judgment to plan and accomplish goals.
Solid MS Excel skills; must be able to work with reports, PivotTables, formatting, sorting, etc.
Able to communicate updates and work related progress to upper management both written and verbal.
Physical Requirements/Working Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.This is a fast-paced position which requires multi-sourcing and negotiation of various vendors at once. Physical demands include ability to lift, carry, push and pull up to 15 lbs occasionally. Some filing is required of files. This would require the ability to lift files, open filing cabinets and bending or standing on a stool as necessary.

Please submit your resume for consideration.

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